Our Group
One group.
Three specialist brands.
Choose one specialist for a defined requirement, or engage the group when the project needs joined-up thinking.
Workplace Technology Strategy
Meeting rooms, collaboration spaces and the everyday technology people touch, planned around how the organisation actually works.
WHAT WE DO
01
User journeys
02
Room standard
03
Space coordination
04
Adoption plan
The challenge
Rooms get built before anyone agrees what happens in them.
Workplace technology is usually described by equipment rather than by use. A schedule says eight meeting rooms; it does not say which are for internal stand-ups, which will host clients, and which need to run a hybrid call where the remote participants can hear everyone in the room. Those are different rooms, with different power, acoustics, sightlines and ceiling coordination.
Without that detail the standard arrives late, each room gets specified in isolation, and staff learn a different control layout in every space. Agreeing the room types and what each must achieve, before the layouts are fixed, gives the project one specification to build and the occupier one experience to support.
What Sysflex does
Space types first, equipment second.
Define
Agree the room types, the user journeys and the standard each space has to meet, including accessibility and hybrid working.
Coordinate
Coordinate displays, audio, power, containment and acoustics with the architect, M&E team and furniture layouts.
Assure
Test the rooms against the agreed standard at commissioning, and set out how staff are supported after handover.
Outcomes
What the client gains
✓ One room standard applied consistently, so staff can walk into any space and use it without training.
✓ Coordination settled early, avoiding the late ceiling, power and acoustic changes that workplace technology usually triggers.
✓ A clear support position and lifecycle plan for the technology people rely on daily.
Across the project
Where this fits in RIBA Stages 0–7
Best engaged at Stages 2 to 3, while room layouts, ceilings and services are still being coordinated.
01
RIBA 0 – 1
Define
Establish how the organisation works, what hybrid means in practice and which space types the building needs.
02
RIBA 2 – 4
Design
Define the room standard by space type and coordinate it with layouts, services, acoustics and furniture.
03
RIBA 5
Deliver
Oversee installation and commissioning, and confirm each room performs as the standard requires.
04
RIBA 6 – 7
Operate
Support users, monitor how rooms are actually used and adjust the standard for the next phase.
Specialist delivery
Delivered with our specialist brands
The group defines the requirement. Our specialist brands provide the detailed design, delivery and support.
Digital infrastructure and managed IT
Carries the network, Wi-Fi and identity requirements that meeting room platforms depend on.
Audiovisual and workplace technology
Designs, supplies, installs and supports the room technology itself.
Physical security systems
Covers door access and camera coverage where meeting and collaboration spaces need controlled entry.
Need meeting rooms, Microsoft Teams Rooms or digital signage?
Detailed design, supply, installation and support are delivered by Sysflex AV.
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